FUNCTIONAL

• To ensure all HR matters are in compliance with relevant laws & regulations.
• To handle end-to-end recruitment cycle which includes on-boarding process.
• To conduct MSF security screening, pre-employment medical screening and reference check.

• To handle end-to-end process for Assistant Manager and below level entries, transfers and exit.
• To assist in administering the compensation and benefits programmess including employees’ insurance.
• To update and maintain the HRIS which includes Assistant Manager and below employee data and leaves administration.
• To update and maintain Assistant Manager and below level personnel files.
• To administer, update and maintain training and development records for all employees.
• To update and submit the various reports eg. Headcount, Training etc.
• To manage and handle statutory reporting, submission of claims, grants and funding.
• To manage all audits relating to HR and ensuring compliance and proper documentation.
• To manage the performance management process.
• To handle and manage payroll functions including submitting/filing of CPF, Income Tax and all other statutory claims.
• To participate in manpower, C&B and any other related surveys.
• To participate in projects, committees.
• To provide administrative support to the Human Resource Manager.

MANAGERIAL

• To report to and provide regular feedback to the Human Resource Manager of Boys’ Town.
• To coach and guide junior staff, interns and temp staff.
• To do presentation when necessary.

ORGANISATIONAL

• To participate actively in all fundraising activities as well as any other commitments that Boys' Town undertakes.
• To work in close collaboration with other staff, department and components of Boys' Town.
• The Executive Director and or his/her representative may assign you any other duties that are within reason for the operational needs of Boys’ Town.

• Organising, Planning, and Prioritising Work — Developing specific goals and plans to prioritise, organise, and accomplish your work.
• Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
• Processing Information — Compiling, coding, categorising, calculating, tabulating, auditing, or verifying information or data.
• Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Average Qualifications & years of relevant experience

• Minimum Diploma in Human Resource Management or equivalent.
• At least 5 years of relevant working experience.
• At least 3 years of direct payroll processing experience.
• Good understanding of the Employment Act.
• Good in record keeping (filing/documentation etc.).
• Proficient in Microsoft Outlook, Excel, Word, PowerPoint.
• Good interpersonal and communication skills.
• Good initiative and able to work independently.
• Ability to work fast and handle pressure well.