Document Controller/Project Engineer

We are seeking motivated and proactive individuals who are keen to take on challenges and contribute to a dynamic team environment. Guidance and mentorship from senior and experienced staff will be provided to support professional development.

As a Document Controller/ Project Engineer, you will be responsible for the following duties:

Main Tasks and Responsibilities

• Report to the assigned Supervisor/Manager of Coastal Dynamic Pte Ltd.
  Develop, implement, and maintain document control procedures for vessel construction and conversion projects.
• Ensure timely and efficient processing, tracking, and turnaround of all project documentation, both internal and external.
• Manage the preparation and close-out of project documentation, including final handover upon vessel delivery. (Short-term travel may be required.)
• Support the Supervisor/Manager in developing project-specific procedures, workflows, and reporting formats to meet project requirements.
• Ensure all drawings and documents are issued, reviewed, and distributed in a controlled manner within agreed timelines, including preparation and issuance of work packs.
• Assist in establishing and maintaining document distribution matrices to ensure proper dissemination of project information.
• Maintain accurate document registers and implement effective filing and archiving systems.
• To manage, organise, and update document filing within the “Technical” folder on the company server.
• To create, update, and maintain all relevant registers within the “Technical” folder.
• To review, update, and revise technical bid documents before submission, as required.
• To act on behalf of the reporting Manager to follow up and coordinate assigned matters in accordance with given instructions.
• Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements / Knowledge / Competencies

• Relevant experience in document control for vessel construction projects is preferred; fresh graduates with relevant qualifications are also encouraged to apply.
• Diploma or Degree in Engineering or a related technical discipline.
• Proficient in Microsoft Office applications.
• Good knowledge of electronic document management systems (EDMS).
• Familiarity with technical documentation, including applicable codes, standards, and regulations.
• Demonstrable knowledge of Document Control Centre (DCC) practices.
• Experience in vendor documentation control.
• Experience in engineering and design document control.
• Experience in document control for construction, conversion, and installation works.
• Independent, proactive, and self-motivated.
• Ability to communicate in Chinese is an added advantage due to the need to coordinate with Chinese-speaking stakeholders, vendors, and overseas project teams.
• Willingness to be stationed in various locations within China for short-term assignments.
• Willingness to travel or be deployed overseas for short-term project assignments when required.
• Ability to work collaboratively within a team environment while managing assigned responsibilities.
• Candidates should be flexible and able to accommodate short-notice travel when required.