Manage locker assignments and reset unused lockers in staff changing rooms. The job holder is responsible to provide operational and administrative support to……
These systems are characterized by high-dimensional, combinatorial decision spaces (e.g., assigning flights to gates, vehicles to multi-service tasks, lockers……
Senior Executive Assistant / (Senior) Associate Executive, Specialised Support Services
Queenstown Estate
Overview
The job holder is responsible to provide operational and administrative support to Senior Nursing Officers / Nursing Officers and Ops & Admin Manager in NUH Operating Theatre.
Key Responsibilities
Billing and charging matters
Verify daily surgical charges promptly to ensure accuracy and proper interfacing with the billing system
Follow up with vendors, nurses, clinicians, and other stakeholders on charging issues
Liaise with patients or the business office on billing matters
Maintain charge forms and charge codes in corporate system
Procurement and management of OT supplies and equipment
Assist with procurement of CAPEX and OPEX items, including OT supplies, equipment, and services
Manage the end-to-end procurement process, including obtaining quotations, raising purchase requests, arranging deliveries, and processing invoices and delivery orders
Collaborate with MMD and vendors on inventory management for stock and non-stock items
Monitor consumption rates, contract balances, and coordinate projections, top-ups, or purchase order extensions
Support tracking of CAPEX and OPEX utilisation within the assigned area
Requisite, control and maintain utilisation of office supplies in the assigned area
Other administrative matters pertaining to the OT
Support nursing staff with daily staff roster and prepare final OT lists for the Nurse Manager-in-charge
Assist in addressing patient feedback where required
Manage locker assignments and reset unused lockers in staff changing rooms
Compile statistics and reports for cost containment and process improvement initiatives
Conduct monthly inventory checks of OT supplies (e.g. gowns, head covers, footwear, stationery, and pantry items).
Perform any other duties as assigned by the Reporting Officer
Key Requirements
Diploma from a recognised institution
At least two years of relevant administrative or clerical experience, preferably in the healthcare sector
Good interpersonal and communication skills
Proficient in Microsoft Office applications
Proactive, self-motivated, and possesses a positive “can-do” attitude
Results-driven with a strong sense of accountability
Highly adaptable, with the ability to perform effectively in dynamic and fast-paced team environments
Able to multitask, work independently, and collaborate effectively as part of a team