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JOB DESCRIPTIONPosition TitleEHS Coordinator & Compliance Executive
DepartmentEnvironment, Health & Safety (EHS)
Reporting ToEHS Manager/ FM
LocationAgilent Technologies Singapore
Position SummaryThe EHS Coordinator & Compliance Executive is responsible for supporting the EHS Manager in the planning, coordination, implementation, monitoring, and continuous improvement of Environment, Health & Safety (EHS) programs across the site. The role serves as the focal point for EHS administration, compliance monitoring, audit preparation, site inspections, contractor safety management, training coordination, incident tracking, environmental reporting, and EHS management system support.
The incumbent shall ensure compliance with Singapore Workplace Safety & Health (WSH) regulations, environmental regulations, Agilent corporate standards, JLL EHS requirements, ISO management systems, and site-specific operational requirements. The role will also be responsible for conducting routine site inspections, internal compliance audits, documentation reviews, and generating reports to drive continuous improvement of site EHS performance.
Key Responsibilities1. EHS Documentation & Administrative SupportMaintain and update all EHS records, databases, trackers, SharePoint repositories, and documentation systems.
Manage document control processes for: Risk Assessments (RA)Safe Work Procedures (SWP)Method Statements (MOS)Permit-to-Work (PTW) documentationEmergency Response PlansInspection ChecklistsEHS Procedures and Policies
Ensure proper filing, retention, version control, and archival of EHS documents.
Coordinate maintenance of statutory records, licenses, certificates, permits, and inspection reports.
Maintain EHS dashboards, trackers, and management reports.
2. Training & Competency ManagementCoordinate EHS training schedules and annual training plans.
Maintain employee and contractor training matrices.
Track training validity and certification expiry dates.
Coordinate mandatory EHS training including: New Employee OrientationContractor Safety InductionFire Safety TrainingEmergency Response TrainingWork-at-Height AwarenessChemical Safety Training
Generate training compliance reports and follow up on overdue training requirements.
Maintain training records and attendance documentation.
3. Incident Management & Corrective Action TrackingCoordinate incident, accident, near miss, unsafe act, and unsafe condition reporting.
Maintain incident registers and investigation records.
Track corrective and preventive actions (CAPA) arising from: IncidentsAuditsInspectionsRisk AssessmentsRegulatory findings
Follow up with action owners to ensure timely closure.
Generate incident trend analysis and monthly reporting.
Maintain supporting evidence and documentation for investigations.
4. Audit Preparation & EHS Management System SupportCoordinate preparation for internal and external EHS audits.
Support audits relating to: ISO 14001ISO 45001bizSAFECustomer AuditsCorporate EHS AuditsRegulatory Inspections
Coordinate collection and organization of audit evidence.
Maintain audit schedules and audit readiness trackers.
Track audit findings and ensure corrective actions are completed within agreed timelines.
Support management review meetings and EHSMS continuous improvement initiatives.
5. Internal Documentation Audit & Compliance VerificationConduct routine internal documentation audits for both JLL and Agilent EHS requirements.
Verify completeness, validity, and compliance of: Risk AssessmentsSafe Work ProceduresMethod StatementsContractor DocumentsTraining RecordsInspection ReportsIncident ReportsLicenses and Certifications
Conduct random audits on EHS documentation and records.
Identify compliance gaps and improvement opportunities.
Prepare audit findings reports and corrective action recommendations.
Maintain compliance tracking registers and audit records.
6. Site Inspection & Safety WalksConduct routine workplace safety inspections and environmental inspections.
Perform weekly and monthly site inspections covering: Production AreasLaboratoriesOfficesWarehousesUtility AreasPlant RoomsRoof AreasContractor Work Sites
Carry out random compliance checks on: HousekeepingFire Safety EquipmentEmergency ExitsChemical Storage AreasWaste Storage AreasElectrical SafetyPPE CompliancePermit-to-Work Activities
Generate detailed inspection reports with photographs and findings.
Monitor and follow up closure of inspection findings.
Support safety walkabouts conducted by management and corporate teams.
7. Contractor & Vendor Safety ManagementCoordinate contractor safety onboarding and induction programs.
Review contractor submissions including: Risk AssessmentsMethod StatementsWork PermitsInsurance DocumentsTraining RecordsCompetency CertificatesLicenses
Monitor contractor compliance with site EHS requirements.
Conduct random audits and spot checks on contractor works.
Maintain contractor compliance databases and trackers.
Support contractor performance reviews and evaluations.
8. Permit-to-Work (PTW) AdministrationSupport administration and compliance monitoring of Permit-to-Work activities.
Verify supporting documents prior to permit issuance.
Coordinate and monitor permits for: Hot WorksWork at HeightConfined Space EntryElectrical WorksLifting OperationsExcavation WorksHazardous Works
Conduct permit compliance inspections and spot checks.
Maintain permit records and permit registers.
9. Regulatory Compliance SupportMaintain legal compliance registers and regulatory tracking systems.
Monitor regulatory reporting deadlines and statutory submission requirements.
Track renewal of: LicensesPermitsCertificationsCompetency Requirements
Support regulatory inspections and authority visits.
Maintain environmental monitoring records and occupational hygiene reports.
Support implementation of new regulatory requirements.
10. Environmental & Sustainability ManagementCoordinate collection and consolidation of environmental performance data.
Maintain records and reporting for: Electricity ConsumptionWater ConsumptionWaste DisposalRecycling ActivitiesCarbon EmissionsEnvironmental Monitoring Programs
Track environmental KPIs and sustainability initiatives.
Coordinate monthly environmental reporting submissions.
Maintain supporting records from vendors and internal stakeholders.
Support sustainability projects and environmental compliance programs.
11. Emergency Preparedness & Business ContinuityCoordinate emergency drills and evacuation exercises.
Support emergency response planning and preparedness programs.
Maintain emergency response records and drill reports.
Track corrective actions arising from emergency exercises.
Assist in emergency equipment inspections and readiness checks.
Support business continuity and crisis management activities as assigned.
12. EHS Committee & Employee Engagement ProgramsCoordinate EHS committee meetings.
Prepare meeting agendas, attendance records, and minutes.
Track closure of committee action items.
Support EHS awareness campaigns and engagement activities.
Coordinate: Safety CampaignsWellness ProgramsEnvironmental Awareness EventsSafety Month ActivitiesToolbox Meetings
Promote hazard reporting and employee participation in EHS initiatives.
13. Risk Assessment & Safe Work Procedure ManagementCoordinate review and update of: Risk AssessmentsSafe Work ProceduresJob Hazard AnalysisMethod Statements
Monitor review schedules and expiry dates.
Ensure risk assessments remain current and effective.
Verify implementation of control measures during inspections.
Support risk assessment workshops and reviews.
14. EHS Reporting & Data AnalyticsPrepare weekly, monthly, quarterly, and annual EHS reports.
Develop and maintain EHS dashboards and KPI trackers.
Monitor and report: Incident StatisticsTraining ComplianceAudit PerformanceInspection FindingsContractor ComplianceEnvironmental Performance
Conduct trend analysis and identify opportunities for improvement.
Support management review reporting requirements.
15. Continuous Improvement InitiativesIdentify opportunities for improving EHS processes and systems.
Support implementation of corrective and preventive actions.
Participate in EHS projects and improvement initiatives.
Promote a proactive safety culture across the site.
Assist in implementation of corporate EHS programs and initiatives.
QualificationsEducationDiploma or Degree in Environmental, Health & Safety, Occupational Safety & Health, Engineering, Environmental Science, or related discipline.
ExperienceMinimum 1–3 years of relevant experience in EHS coordination, compliance, auditing, or safety administration.
Experience in manufacturing, pharmaceutical, laboratory, industrial, or corporate facilities environment preferred.
Technical KnowledgeFamiliarity with Singapore Workplace Safety & Health (WSH) regulations.
Familiarity with Environmental Protection and Management Act (EPMA).
Familiarity with Fire Safety Act and related regulations.
Understanding of: ISO 14001 Environmental Management SystemISO 45001 Occupational Health & Safety Management SystembizSAFE RequirementsContractor Safety ManagementPermit-to-Work SystemsIncident Investigation Processes
Skills & CompetenciesStrong coordination and organizational skills.
Excellent documentation and record management abilities.
Good analytical and reporting skills.
Strong communication and stakeholder management skills.
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Familiarity with SharePoint, Power BI, and EHS software platforms is advantageous.
Ability to conduct inspections, audits, and compliance reviews independently.
Strong follow-up and problem-solving capabilities.
Preferred CertificationsbizSAFE Coordinator
WSH Coordinator
ISO 14001 Internal Auditor
ISO 45001 Internal Auditor
First Aid Certification (Advantageous)
Key Performance Indicators (KPIs)Audit findings closed within target timeline.
Training compliance rate >95%.
CAPA closure rate >95%.
Inspection completion rate >95%.
Contractor compliance rate >95%.
Regulatory submission compliance 100%.
EHS documentation compliance >95%.
Monthly EHS reporting submitted on time.
Environmental data submission accuracy and timeliness.
Employment TypeContract (1 year)
Travel RequirementMinimal local travel as required for site inspections, audits, training, and contractor management activities.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.